How to Choose the Right SEO Agency: Critical Considerations

Essential criteria, RFP questionnaires, and methodology checks when evaluating agency partnerships.

Speakers: Samet Özsüleyman, Metehan Urhan

20 Feb 2024

Video Transcript

⏱ 29 min read• 5,065 words

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— Hi everyone. Welcome to Zeo Talks. Today, Mete and I are discussing how to pick an SEO ajansı. We’ll cover what you should expect from an SEO ajansından. You probably know me. I’m Samet, an SEO Manager here at Zeo. This is Mete’s first time on Zeo Talks. Mete, I’ll pass the ball to you. Introduce yourself to our viewers.

— Sure. Hi everyone. I’m Mete, New Business & Partnership Manager at Zeo. I’ve been here for six years. I spent three years on the SEO tarafında as a consultant. I was on the same team as Samet. For the last 2.5 years, I’ve handled sales and partnerships. I’ve met with many brands and joined hundreds of meetings. I’ve moved from the technical side to the brand side. I understand what brands care about now. As Samet said, we’ll discuss what to look for when choosing an SEO ajansı. We’ll break down the key points for you.

— Great. Let’s jump right in. Mete, which brands should actually work with an agency? What’s your take on this? What should brands look for when choosing an agency?

— That’s a great place to start. We need to define which brands are ready for an agency. We talk to many brands at Zeo. Many aren’t ready yet. They don’t fully grasp what SEO is or what they’re buying. I think clarifying this early is key. New Year’s is a peak season for brands. They’re planning, switching agencies, and launching services. This video hits at the perfect time for them. I want to touch on this. Hiring an SEO ajansı is a real cost. To make that investment pay off, you need the right infrastructure in place first.

If you’re hiring an SEO ajansından for consulting, do you have the technical team? Can you actually implement their recommendations? Do you have the bandwidth? Beyond technical skills, do you have the headcount? Can your web team push updates from the SEO ajansından fast enough? Can they take action? If you aren't ready, build that foundation first. It’s much better for brands to get their house in order before hiring an agency.

— Exactly, Mete. You hit the nail on the head. They need to dedicate resources. We provide consulting. If they have the team to implement our technical or content fixes. Then it’s a perfect fit. If you lack the manpower, save it for later. I think that’s a solid plan.

— Some agencies handle the technical side too. They do dev work and site updates. Big agencies rarely do this. But mid-sized ones often do. Brands might prefer them. They handle SEO tarafındaki actions and analysis. But for consultants like us, watch those criteria closely. Choose your partner wisely.

— Great. Next question: What matters in an agency’s history? What should brands look for when choosing one? I’m curious about your take.

— Well, an agency’s history matters. How long have they been around? Who are the founders? Who have they worked with? What’s their team structure? There are many factors. But it doesn't have to be an old agency. New shops pop up all the time. If they’re new, look at the founders' track records instead. Check if the founder or manager is hands-on. Look at their track record. See which brands they’ve worked with. Research the agency’s history before you decide. It’s a crucial step.

What do you think?

— I totally agree. Whether they’re veterans or a new shop, check their past work. See what the founders have done. It’s vital. Another question, Mete. What should a SEO ajansı focus on? What’s your take on the basics? How should a SEO ajansı approach strategy? What’s your view on their project management style?

— This is key. When I talk to brands, I get a lot of feedback. Especially from SMBs. They say, "Another SEO ajansı told us this." Or, "They offered this package. Why is yours different?" SEO'ya bakış açısı önemli. SEO is a relatively old field. But trends and agendas shift constantly. The fundamentals stay, but you need to be current. How well does the agency know SEO'nun güncel dinamiklerine? Avoid any SEO ajansı selling backlink or ranking packages. They’re outdated. Use specific questions to gauge their perspective. You’ll see their true colors quickly.

Choose an agency that tracks current trends. Check if their SEO work is actually modern. Otherwise, you’re headed for disappointment. Most of these projects end in failure.

— Exactly. I’d like to add something here. You mentioned staying current. Ask them about new Google updates. Or how they handle new Core Web Vitals metrics. What are they actually doing? Are they stuck on old-school tactics? Do they cite sources for their recommendations? They should back up their advice. I always reference a source when I suggest something. I point to past articles or Google documentation. This reveals their real SEO mindset. It’s not just for standard SEO projects. It applies to migration projects too.

Their perspective defines the entire SEO strategy. These are the fundamentals. I just wanted to add those points.

— Exactly. Those points matter, like algorithm updates. It shows how current an agency really is. Ask these questions. You’ll get a clear picture of their perspective.

— Be direct. When an agency meets a brand, they should give clear answers. If they can't, they should say so. Transparency always leads to better results.

— I see this a lot with brands. They say, "We talked to another agency." They won't name them. But they promise specific traffic numbers. Or they guarantee rankings for certain keywords. I’ve seen this happen. It’s risky. Because SEO has so many moving parts. External factors always impact SEO performance. I don't trust agencies that make big performance promises. If they say "we'll get you here," be careful. It shows if they’re current or using old-school SEO tactics.

— Definitely. So Mete, once a brand picks an agency, how do they work? What about contracts? Can you walk us through that process?

— Let's talk about workflows. Every SEO ajansı has its own style. Some use account managers. They handle calls and meetings. They act as the bridge to the client. But the actual work happens behind the scenes. A different team handles the analysis and reporting. I’ve seen this model both in Turkey and abroad. Another method involves small, dedicated squads. The project is assigned to a specific team. The team owns the results, not just one person. Or, you might have one or two people assigned to you. Maybe three, depending on the project scope. They become your main point of contact. They manage everything directly. There are many ways to work. Brands should choose based on their own expectations.

I’d ask these questions in the kickoff meeting. How do you work? What’s the process? Who is my point of contact? Who does the actual work? Who joins the meetings? I personally prefer the last scenario. Sure, the SEO ajansı brand and its track record matter. But the person doing the work adds the real value. Their strategy and analysis quality are what count. I want to know exactly who I’m working with. I need to trust their experience and communication style. That connection is vital.

Every SEO ajansı has its own way of doing things. Just make sure you ask these questions upfront. It helps you align your expectations. Definitely bring this up during your initial meetings. Now, let’s move on to the contract side of things. I won't get into legal stuff. That's not my lane. If I were a brand, I'd avoid long-term contracts. SEO usually involves annual deals. Don't lock yourself in too early. Things look great at the start. But six months later? Things might go south.

It doesn't have to be about performance. Communication might break down. Your visions might stop aligning. Maybe their output doesn't match your expectations. I wouldn't be keen on rigid, long-term contracts. SEO takes time, effort, and patience. Don't rush to judgment. But if things aren't working out, you need an out. You should be able to switch partners. Avoid contracts with heavy exit penalties. That’s crucial.

— Exactly. I’d add one thing. We’re all human at the end of the day. Communication is key. The project manager is vital. The rapport between them and the brand matters most. Keep the tone positive. When issues arise, talk to your project manager. Things will run much smoother. A positive communication style solves almost anything. That’s my quick tip for brands.

— At the end of the day, it's about human connection. Sometimes the energy just doesn't click. They might be a technical genius. But the brand lead and the agency lead might not vibe. You're spot on. We're all human. Things don't always go as planned. But if you watch these details, you'll be much closer to making the right call.

— Great. So the contract is signed. What should a brand expect from an agency? What about KPIs? What are your thoughts?

— Expectations are a huge issue in meetings. Remember, SEO biraz sabır isteyen bir iş. It takes time. I always use this analogy. You invest years of hard work into SEO. You put in the effort and reach a great spot. You rank well for many industry keywords. Then a new site enters the market. They jump ahead of you in no time. How would that feel? Is that fair? Even if you did everything right? It’s a lot like that. Brands say they'll hire an agency. They are ranked 40th for a keyword. They’ve done hiç SEO before. Then they want to be in the top 3 in three months.

Avoid unrealistic expectations. Consult an SEO ajansı, sure. Ask them what to expect. Ask what your goals should be. Approach it by asking for their professional take. Keep expectations reasonable. Set KPIs step-by-step. If you’ve done hiç SEO and rank 60th, don't aim for the top 3 yet. Aim for the first page first. Then move up to the top 5. Then the top 3. This takes time, patience, and hard work. In SEO'da, organic traffic is the standard KPI. But traffic quality matters. Check where it comes from and which keywords drive it. Brands often ask for sales or conversion goals in SEO'nun strategy.

SEO biraz more about hitting your target rankings. You’ve seen this happen too, right? Set reasonable goals for rankings and traffic. Track performance regularly. Use Search Console, Analytics, and third party tools. Monitor your progress toward those KPIs. I'll leave it there for you.

— Exactly. You summed it up perfectly. I’ll add one thing. Brands should audit themselves too. For example, Samet, you sent us these tasks. We’re six months in. We’re behind our targets. Why did this happen? Both sides should sit down and talk. Maybe you skipped high-impact tasks. That’s why we didn’t rank for those keywords. We missed our traffic and position goals. Open communication is key here. This is crucial.

— You hit on a great point. Managers, CMOs, and stakeholders focus on the end result. They ask, "We’ve worked with the agency for six months. Where are we now?" You need to check in during those six months. How fast is your team executing? Are they prioritizing high-impact tasks? What percentage of the work is actually getting done? You have to audit that first. If you’ve done your part and finished the agency's tasks. You have every right to hold them accountable. But usually managers wait until the end. They ask. "So what did you do this year?" They just look at performance. Start to finish. Nobody tracks the process itself.

So to avoid that disappointment at the end. Team managers need to stay close to the process. Track your own team closely. Stay involved in the agency's work too, and be part of the process.

— Exactly. And when you're driving traffic, it needs to be relevant. It should fit your target audience. Sure, maybe traffic went up. But where did that traffic come from? Did we boost it with some irrelevant blog content? Or was it truly relevant traffic? Something that could actually drive revenue? A real strategy? That matters a lot. Here's something I see all the time, mistakes people make. Say you're reviewing a 12-month period. Maybe you got lucky. There was a Google update recently, let's say. Or something else happened. Maybe you had technical issues too. Google's bot might've been blocked from certain pages for a while.

So don't just look at "we ranked first or second for X keyword" over those 11 months. That day might've just been lucky. That week the keyword might've dropped to position 4 or 5. Looking at it that way isn't realistic. Act like a referee instead. Check the data with an overall view. That's the right approach.

— If you're not questioning the agency's sincerity, efficiency, or approach, you should empathize a bit. I always say this too. Look, you're working as an SEO Manager. You're responsible for certain projects. At the end of the day. You probably want those projects to succeed even more than the brands do. Because that project is yours.

— I check it every day. You know that.

— When that project finally succeeds, you'll feel relieved. You'll have delivered a successful project. Maybe you'll create a case study. Maybe you'll win an award. So if the brand has no doubts about what we just talked about. Try seeing things from the other side too. Pay attention to the reasons behind the work too. Only focusing on results can lead you to wrong decisions or the wrong perspective.

— Absolutely. I think we've explained this really clearly together. The next question that comes to mind, you already touched on it. You explained the SEO mindset and working style beautifully. Besides that. One of the questions we get asked most is about content or backlink services. So what extra services could there be besides SEO? What kind of extra services might an SEO agency offer? Can you tell us about that?

— Well, as we mentioned, SEO is kind of complex. It's not something you tackle with one single approach. Brands should watch for this. More often than not, you'll need backlinks in SEO. Sometimes you'll need content. Content production, content writing. If you don't have that internally, if you don't have manpower for content. If you don't have your own writer. And no outside third party helping with this either. You should ask upfront if the agency provides that service too. Same goes for backlinks. We mentioned backlink packages earlier. But organic backlink work is also possible. And it's actually quite useful. For this too, you need to ask if the agency offers backlink services.

Because later, once things get clearer, or when you want this service. If the agency doesn't provide it. You'll have to search for a different third party again. Even if the agency doesn't offer this themselves, maybe they have an outside partner. Someone they work through for these tasks. That's one option. But I think whether these side services exist matters down the road. Because two months in, you'll need content written. Okay, can't you write it? No, we don't have anyone. We don't have anyone either. Then you're back to needing an agency. Back to meetings, negotiations, proposals, and so on.

It helps to clarify this upfront too, so we don't fall into those traps.

— Exactly. You already covered content and backlinks. Let me add something extra. When choosing who produces content, whether internal or an agency. Content is one of our biggest weapons in SEO. Say you're writing content for the TV category. The purpose is clear, right? We have purchase-focused content on our e-commerce site. Not "the first color TV was made in 1938" and history stuff. If the writer or agency skips that history angle, it really helps the brand. I think you should sit down early and say, "Look, here's what I need. I don't want this stuff." This can go into the content briefs too. Tell them not to include certain things, writing style, etc. As agency people, we need to give writers a proper brief.

But these conversations should happen upfront. You also mentioned backlinks. Project managers at SEO agencies must help brands with backlink work too, especially backlink calendars. You already know Google's rules on this. Backlinks shouldn't come from unnatural sources. Beyond existing sponsored links, agencies should guide brands on which backlink efforts to pursue. This could be a giveaway, for example. It could be a scholarship. I'm offering scholarships. Something like that, or a contest. Various different backlink campaigns can actually earn backlinks for the brand. So like I said, the agency needs to build backlink strategies for the brand properly. This especially matters for foreign-language sites, and they need to follow the rules.

— This actually connects to something else too. It relates to topics we covered earlier. Things like the agency's vision, their innovation, whether they're using more old-school methods. If you've already sorted that out, you can probably assume they're being innovative here too. They're likely using strategies aligned with SEO's current trends.

— Absolutely. Now, references matter too when choosing an agency. Let's split this into past and active references. What should we pay attention to here?

— Right, we talked earlier about the agency's history. This point matters too. It's actually a question many brands ask. But I think it's worth going through it. We should focus on the right points and details. First, you need to ask something important. Many agencies list a lot of references on their website. It might be related to your industry. Or it could be a brand you consider a leader in its field. When you ask about this, ask one key question. Are you actively working with this brand?

Or when did you work with them? Specifically, what did you work on together? Here's an example of what happens. Say an agency offers multiple services. Let's say they worked with a big brand, Brand X. Maybe they helped with 5 to 10 blog posts in the past. They wrote content, sent it over, whatever. The agency can show those as references. But if you never actually ran an SEO partnership with them. A long-term one, you won't really understand those references correctly. So you can definitely ask brands. Some might have special agreements though. There could be confidentiality issues too. But at least ask for references. Ask which clients they're actively working with, which ones they've worked with before. Ask how long, and in what service. That'll shed some light on things.

Not everyone in this industry can just call around and ask. People don't all know each other, or aren't close enough. So it's worth asking the agency for these details.

— Absolutely. My next question is about success stories and awards. Do you think those count as a factor? Does that matter for agency selection?

— Yes, this actually connects to the last topic. It's tied to references, who they worked with, what they did. Case studies and awards obviously matter. Again, it's worth asking for details there too. But a very new agency might not have case studies yet. They might not have had a project that won awards. But say an agency was founded 3 or 5 years ago, maybe even earlier. In that case, I'd ask about their track record. Did they build success stories along with references? Did they win any awards? Did they make the finals, or win, in MENA, the UK, wherever.

You could ask about that too, like European search awards. That'll help you get a sense of the agency. Let me add something. I'm in the industry myself. Here's the thing. A lot of brands aren't thrilled about that. For the agency's client brands, especially big ones. When you build case studies, explain them with data. Or when applying for awards, you're detailing Search Console data, Analytics data. That's to prove performance to the jury. So most brands aren't too keen on that. Worth mentioning too. But for brands that do allow it, you can ask about their case studies. What awards they won.

— Exactly. You just touched on something good. About project managers being happy too. Remember, in past years I won awards at European Search Awards. With both Medicana and Ajanspor. I don't need to explain that happiness. You're pretty happy among that many people. Also, think about this. European Search Awards has 50-plus countries. All registered in Europe. Counting the small countries too. Winning in a specific category among all those is valuable. Valuable for the project manager. Good promotional opportunity for the brand too, externally. There's another detail you mentioned. Which category you entered matters. Maybe you were a finalist, but you were the only one in that category. And you won.

So maybe when you check full awards, ask which category it was. You don't have to deep dive that much. But if you want to make a great choice, dig into details. Look at who made the finals. That's what I'd suggest to our viewers and listeners.

— Absolutely.

— My other question: what should an agency's team structure and experience look like? How are projects managed there? What would you say about experience here?

— On the SEO side, SEO specifically, it's an area that needs experience. It's not just about years, though. There are cases where someone with one year of SEO experience has seen it. Someone doing SEO for 10 years might never have encountered it. So look at team size, how many team leads there are, their experience. You can easily find this on LinkedIn. You don't even need to ask the agency directly. Do a quick LinkedIn search yourself and check these things. I'm not saying always pick huge agencies or go for a big crowd. But very small teams can run into these kinds of problems. So lean toward agencies with more experienced people. Pick ones above a certain size threshold. That gives you the benefit of everyone else's experience there too.

Because you're on an SEO team too. When I was on an SEO team, this used to happen. Sometimes an interesting case would come up. When we met for a team meeting, I'd say. "I had this situation with this brand. What would you do?" "I'm thinking of suggesting this. How right do you think that is?" Stuff like that. Basically brands can benefit from other team members' knowledge. They might never even know about it. So I think it's worth paying attention to that team's experience. Their quality and their numbers matter too, before deciding.

You can easily do this research on LinkedIn. Maybe 20 minutes, maybe 10 minutes.

— Exactly. Also, an SEO analyst can have this kind of confidence. "I have a team behind me." "We might not know everything. That's fine." "But I'll ask my team." Say. My team lead or my other colleagues. "I'll share their input with you." That kind of confidence helps a lot. It really helps when solving a client's problem. Also, about team structure, you should inform the client. We all go on vacation during the year. We all take time off sometimes. During these times, be upfront with clients. Tell them nothing will happen to the project. Tell them everything will keep running smoothly. Reporting will continue as normal. I'm a strong believer in telling clients this.

— Exactly. You hit on a great point. Years of experience aren't everything in SEO. I've met so many people in this industry. We’ve met many friends in SEO and the industry. We’ve seen a lot in meetings. Sometimes, someone with two years of experience in SEO can be better. They can be more technical and a better consultant than someone with five years. I’ve seen this often. Don't get hung up on tenure. The person with the most years in SEO doesn't always deliver the best results. I’ve seen people level up fast. They became top-tier consultants in a very short time in SEO.

The opposite happens too. Some people get stuck in the past. They haven't updated their skills. They might still be using trends from five years ago. Don't obsess over seniority in some cases.

— Exactly. Let’s talk about job titles. Say someone has zero SEO background. But they have a title like SEO executive or senior SEO executive. You expect them to be great at SEO, right? But they might barely reach our junior level. Like you said, look at actual experience. Check their LinkedIn or ask the SEO ajansı. Don't just rely on a title. It’s not a smart move. You just said it. We've worked with great people. Some have little experience but deliver amazing analysis. Their reports are top-notch. These details really matter.

— Exactly. That title issue is huge. Check their history. See which SEO ajansı they worked for before. Where they trained matters. They say in some jobs, how you start is how you continue. Maybe that holds true in SEO'da too. If they trained at a great agency or brand, they grow faster. They reach a higher level in less time.

— Definitely. I want to ask about that. Does the average tenure at an agency matter? You touched on it, but let's summarize it.

— Yes, we touched on it. It’s important. Brands ask me this all the time. They say they worked with an agency before. They had one point of contact. Two months later, that person quit. Someone new took over. Three months later, they left too. Brands hate that turnover. Check LinkedIn to see how long people stay at the SEO ajansı. Are the tenures short or long? It’s worth checking this out. Job changes are totally normal. We’re all professionals. But high turnover hurts. A new consultant or project manager needs time to learn the strategy. When they leave too soon, the SEO stratejisi suffers.

The new person has to relearn everything. They have to figure out what the previous person did. It’s partly luck. But if an agency has high turnover, brands should think twice. It might be better to look elsewhere.

— Exactly. Last question. Which SEO araçları should an agency use? What’s your take on SEO araçları in general?

— I get this question a lot. Let’s wrap up with something technical. It ties back to the agency’s vision and workflow. We touched on this earlier. Because SEO can be done in many different ways. You can keep it shallow and basic. If the client doesn't know SEO, you can easily convince them. You could get by with just Screaming Frog or Semrush. But for big brands or complex projects, that’s not enough. You might have multi-language or multi-market needs. Tool variety directly impacts an agency’s creativity and quality. Ask them which tools they use and why. It’s a great way to vet an agency. Use this as a key criterion for your decision.

Using too few tools can dull your edge. It hurts the depth of your analysis. Sometimes you see weird data. You need to cross-check it with another tool. You have to verify if the numbers align. You often need multiple tools for these tasks. Like I said, this is a key criterion when evaluating an SEO ajansı.

— Mete, am I right about this? When brands work with an SEO ajansı, they get the SEO tool'ları reports for free. If they don't hire an agency, these tools become an extra cost. Also, SEO tool'ları are a major expense for an SEO ajansı. Especially with current exchange rates. It really adds up.

— Exactly. We talked about which brands should hire an agency. It ties back to that. If you decide to bring SEO in-house, you have to deal with hiring costs. That’s a whole different story. You need expertise to judge if your new hire is actually good. You need to know if they are technical enough. Otherwise, you might make a bad HR call. Plus, you still need those tools to produce quality work. Those tools cost brands a fortune in foreign currency. Let's add this. We mentioned this before. If you lack a strong tech team or can't commit the effort. It might be too early for an SEO ajansı. Freelancers are a more budget-friendly option for those scenarios.

That's definitely an option for brands. But like you said, if you hire an SEO ajansı. You should question their tool stack.

— Exactly. As an SEO consultant, SEO araçları are my biggest asset. I’ve refined my process over time. When a new project lands, I need data. Say you need Core Web Vitals history. Maybe for specific page types or parameters. You need tools. GTmetrix for history or comparisons. Or for technical crawls, tools like Screaming Frog, Lumar, or DeepCrawl. We need rank tracker tools too. We use many different tools. We turn those insights into actions for brands. Doing this without these crawlers and tools would be nearly impossible.

Sure, Search Console provides free data. But it has limits. If you have 10,000 or 20,000 pages and over 1,000 errors. Search Console only exports 1K rows as of this recording. What about the other 9,000 pages? There are so many details. SEO araçları are vital for dev teams. They help prioritize high-impact tasks. This is key for executing your SEO strategy. Always ask about SEO araçları when choosing an SEO ajansı. I recommend this to everyone.

— Absolutely.

— Okay Mete, I’m out of questions. Do you have anything else? If not, let’s wrap this up.

— Thanks for listening. The holidays are a busy time for brands. Agencies are slammed too. We wanted to share tips for your SEO tarafında search. What should you look for in a new partner? What actually drives brand growth? We shared our perspective as if we were in your shoes. We hope this helps. Thanks again for tuning in.

— Thanks a lot, Mete. Thanks to everyone for watching. Smash that like button if you enjoyed the video. See you at the next SEO Talks. Take care. Bye for now.

— See you later.

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